Facilities charge is to maintain university facilities in support of the university’s mission. Therefore, the focus of Facilities is maintenance activities, both preventive and repair, that ensure a safe and comfortable environment for University students, faculty, and staff. The Facilities primary source of funding, state appropriations, is designed for maintenance activities in Educational and General (E&G) facilities. State appropriations cannot be expended on services that are not related to E&G maintenance activities. Other services (eg, improvements or minor repairs) are normally provided on reimbursable basis, chargeable to the requesting department.
Budgeted by Facilities
Charged to Requesting Department
HEAF funds are designated for remodeling and renovation activities. Facilities will not accept accounts designated with an X-6000 extension through the normal work process. All requests for work charged to these accounts are to be requested in writing to the Director of Facilities Management.
With the exception of certain general facilities planning support, all services to auxiliary enterprises and other Non-E&G fund supported activities are provided on a reimbursable basis.
Charges for reimbursable building maintenance services are accumulated and billed through the Work Control Center. Actual costs are collected against each work request and charged on a monthly basis.
Preventive maintenance is established against a specific building to collect costs for work performed on a scheduled basis.
Service requests are used for cost collection of work generally requested for emergency and routine services.
Special project requests are established for projects that involve new work or remodeling and projects of lesser scope requiring an estimate. (Typically, costs are less than $1 million.) A 15% management fee will be assessed on non-E&G projects.
Reimbursable work performed by Facilities’ shops and contractors is priced on an at-cost basis. The total charge is determined by established shop labor rates or contractor fees, materials, and equipment used to accomplish the work. Services or minor project work, which cannot be established in advanced, is priced at cost. For customer project requests requiring estimating, a project is estimated using current shop rates and estimated material costs. When a project has been completed, actual costs are charged to the customer.
Shop Labor Rates
Service and remodeling project billings include labor charges associated with the performance of work by Facilities’ Shops. These charges are based on shop labor rates for each work center, which include direct salary costs, vacation and sick leave benefits, and overhead.
Work performance is billed at cost as charges occur. Statements summarizing these charges can be viewed online. The time required to receive material invoices from vendors and to process payments often results in billing for some charges well after actual completion of the work.